Our parents are an important part of the MVLA community. This page provides information about registration, financial aid, refunds and volunteering. If you have specific questions, please reach your team manager or a board member for help.
Each player is required to register with MVLA before the first game of the season. You will receive an email specific to your player to register for the new season. If you have not received an email with registration instructions, please contact firstname.lastname@example.org.
MVLA Codes of Conduct for Coaches, Parents and Players
In our efforts to enhance the experience for all members of the MVLA SC community (coaches, players and parents), we believe it is important to have a clear set of expectations and a shared understanding for each of these key members of our community.
To view details of codes of conduct for coaches, players and parents go to our Code of Conduct page.
MVLA Communication Protocol
Communication is pinnacle for a team to run smoothly. Learn about MVLA's Communication Guide and Policies, what is expected from coaches, parents and players in each age group with regards to communications and about our Escalation Process and Kudos Korner by visiting our Communication Protocol page.
Concussion Forms - Parents please read, sign and upload documents to your player’s Byga account.
MVLA does offer a need based financial aid program. You can read about our program to understand eligibility and process.
There are many ways to get involved including managing teams, joining the board and completing volunteer hours. Volunteering opportunities of all kinds and at different times of the year are available.
Once you have fulfilled 6 hours per player per season of volunteer hours, you may request credit, donation or reimbursement of the the volunteer fee ($125/season or $250 for the year). Please complete the Volunteer Reimbursement Request Form below. It also may be used to confirm volunteer hours if you have received financial aid.
For families who have received financial aid, the requirement is 6 hours of volunteer service per player per season (12 hours total for the year). You are required to report your hours before the deadline of June 15, 2020.
Fall 2019/Spring 2020 Volunteer Hours Reimbursement Request Deadline is June 15, 2020*
PLEASE READ BEFORE YOU FILL OUT THE VOLUNTEER REIMBURSEMENT REQUEST FORM
In order to submit the form, you will need to have satisfied your volunteer service already for the current season.
Please have the dates, locations and number of hours of service performed when you complete the form as you will need to enter that information for any volunteer activity/role served, other than being a team manager or Board member. Those will be the roles you sign up for on the club website through ivolunteer. To view total hours volunteered, go to ivolunteer and click on "My Commitments" to log in. Use the same email address as when you signed up to volunteer.
You will need to submit 1 form per player if you would like to be credited or reimbursed, donate that fee to MVLA or receive volunteer service credit hours required for financial aid.
Volunteer hours will be verified by the Club Volunteer Coordinator, then provided to Registration. A credit toward your registration fees will be included in the player's account unless Donate or Certify (financial aid) is selected on the Reimbursement Request Form. If Reimbursement - Will Not Be Returning Next Season is selected, the fee will be reimbursed by the Treasurer after the end of the season.
Reimbursement requests for Fall 2019/Spring 2020 must be submitted no later than June 15, 2020. *If you would like to receive your credit for fall hours, please submit the form by January 7, 2020. If you would like to receive credit for spring hours (or fall & spring together), please submit the form by June 15, 2020. Any questions may be directed to our volunteer coordinator at email@example.com.
Note: If you have any questions about completing the form, please contact the volunteer coordinator at firstname.lastname@example.org prior to submitting.
Forms cannot be edited once submitted. Forms that are incomplete or do not contain approved volunteer roles will not be processed. Approved volunteer roles are those for which sign-up opportunities are available through ivolunteer, approved team manager roles or other designated club-wide roles.
Report Field/Equipment Issues
Use the Field and Equipment Submission form for reporting field, game equipment and practice equipment issues at MVLA permitted fields.
To find the status or resolution of your reported field and/or equipment issue, see the response sheet: https://docs.google.com/spreadsheets/d/1meYFT620FnAx9vmMKFNxmxwGTPvsk9scBQCGuJE5uY0/edit?usp=sharing
Refund Policy For Fall 2019 & Spring 2020
Our refund policy is very strict as a player’s acceptance has the effect of denying another player an opportunity to play on an MVLA team. Additionally, MVLA incurs costs each time a player registers to play soccer (administrative, staff, insurance, etc.). These costs increase over time so refunds will be reduced accordingly. Full registration fees are all Club fees plus the volunteer fee.
MVLA refund policy for registration fees is as follows:
Player withdrawal after deposit and through July 31: a full refund of annual registration fees minus the non-refundable deposit of $450 and a $25 processing fee will be issued.
Player withdrawal from August 1 through August 10: a 75% refund of annual registration fees minus the non-refundable deposit of $450 and a $25 processing fee will be issued.
Player withdrawal on August 10 through December 1, 11:59 pm: a 50% refund of annual registration fees minus the non-refundable deposit of $450 and a $25 processing fee will be issued.
Player withdrawal from Dec. 2 through February 28 or 29: a 25% refund of annual registration fees minus the non-refundable deposit of $450 and a $25 processing fee will be issued.
Player withdrawal on March 1 or later: No refunds will be granted.
We understand that a player's circumstances may change over the course of a season. Refunds will be considered only in extreme circumstances for the following reasons:
MVLA is unable to place a player on a team: a full refund of deposit and registration fees will be issued.
A player’s family is relocated out of the playing area, beyond reasonable commuting distance (reasonable to be determined by MVLA): a partial refund (prorated amount) of registration fees minus the non-refundable deposit of $450 will be issued.
A player becomes seriously ill or injured and cannot participate for the remainder of the season: a partial refund (prorated amount) of registration fees minus the non-refundable deposit of $450 will be issued. Appropriate documentation from a non-parent medical professional indicating the start and end date of when the player is unable to play must be provided.
Refund Request Procedure: All requests for refunds must be sent via email to email@example.com, indicating your intent to withdraw. The time and date of the email will be indicative of whether or not you are eligible for a refund.
Please note that the date of withdrawal notification to the club affects the refund amount that may be considered.